Academic Eligibility - Undergraduate
- Academic standing and progress policy
- Summary table of standings with GPAs
- Committee on Academic Policies and Standards (CAPS)
Academic standing and progress
UWL is committed to student success. Generally, students are considered to be in good academic standing when their cumulative resident GPA is 2.00 or higher. A resident GPA refers to the GPA based on grades earned in UWL courses only.
Academic standing is determined twice each year, once at the end of the fall semester and once at the end of the spring semester. An academic semester refers to the fall or spring semester not to winter or summer sessions.
The policies below outline progressive university response to situations when students’ GPAs fall below the minimum standard.
An academic warning occurs when a student’s semester GPA is between 1.00 and 1.99, unless the student’s cumulative GPA indicates probation or suspension. The student will receive an electronic notification and have an advising hold placed on their registration. The intent of the academic warning is to provide students with extra support to ensure academic success.
A student could receive more than one academic warning while in college. Academic warnings are not notated on transcripts. Students who receive an academic warning are in good standing but are required to meet with their assigned advisor to release the advising hold.
Students will be placed on formal probation with notification and transcript notation at the end of any semester in which they fail to achieve good academic standing defined as a cumulative resident GPA 2.0 or higher. Probation is determined by a student’s cumulative resident GPA; whereas, an academic warning is determined by a student’s semester resident GPA. The student will receive an electronic notification and have an advising hold placed on their registration.
The maximum period of probation without suspension is two consecutive semesters. A student could be placed on probation more than once while in college; however, two consecutive semesters on probation without regaining good standing will result in suspension (see below). Students will be removed from probation automatically upon regaining good academic standing.
Students on probation are required to meet with their assigned advisor to release the advising hold.
Probation takes precedence over academic warning.
A student will be suspended from the University under either or both of the following conditions:
1. At the end of a probation period, the student has failed to regain good academic standing.
2. At the end of any semester, the student has a semester GPA of less than 1.00. This regulation applies regardless of the student’s resident cumulative GPA.
A student who has been suspended is ineligible to continue at the University for the period of one academic semester (fall or spring).
Students who are suspended receive an electronic notification that outlines appeal options that start at the college or school level.
Students must appeal for readmission to the Dean’s Office of the appropriate college or school. Students who have been suspended and then are readmitted at a later date shall be given one semester of probation to attain good standing or will again be suspended.
A student suspended from UWL may encounter difficulty in attempting to enroll at another institution. Should a student complete courses at another institution while suspended, UWL may not allow credits for those courses.
|Cumulative and semester GPAs ≥ 2.00||Cumulative GPA 2.00 or higher and semester GPA 1.00-1.99||Cumulative GPA less than 2.00. Probation takes precedence over warning||1. Semester GPA below 1.00|
2. Failure to regain good standing after two consecutive semesters on probation
3. Failure to regain good standing the semester immediately following readmission from suspension
Clarification of terms
- Without penalty—not recorded on transcript
- Registration block applied for subsequent semester
- Student must meet with their primary advisor and is introduced to UWL support resources
- Warnings may be issued more than once to a student during their academic career
- Penalty—Probation status noted on student’s transcript
- Student receives electronic notification of change in status and is informed regarding probation period advising process
- Once on probation, student has two consecutive semesters in which to return to good standing; failure to do so leads to suspension
- During the probation period, the student must meet with their primary advisor and is introduced to UWL support resources
- Penalty—Suspension status noted on student’s transcript
- Student receives electronic notification of change in status and is informed regarding appeal process
- Students wishing to appeal their suspension do so through their College/School Dean’s Office; if permission to return is granted, student returns on probation—appeal to the Committee on Academic Policies & Standards (CAPS) open to those whose appeal is denied
- Suspension period is for one semester
- A student has one semester in which to regain good standing after successfully appealing their suspension
CAPS is the faculty committee for formulating and reviewing local policies and standards for admissions and academic activity; ensuring equitable application of the standards by the colleges and schools; and developing procedures for hearing student appeals and petitions on academic matters. Membership of the committee consists of nine faculty and three students. The Director of Admissions and the Registrar serve as administrative consultants. The Chancellor selects an additional administrative consultant.
A full copy of the CAPS by-laws is posted on the UWL Faculty Senate website.